Privacy Policy

Last updated: 2026-05-25

1. Introduction

Baseline Martial Arts ("we", "us", or "our") respects your privacy and is committed to handling your personal information transparently. This Privacy Policy explains what we collect, how we use it, who we share it with, and the rights you have over your data.

2. Information we collect

2.1 Information you provide

• Account details when you register (name, email address).
• Profile information you choose to add (display name, biography, location, avatar image, rank history, lineage and instructor relationships).
• Membership and registration data for the organizations, schools, and tournaments you join.
• Payment-method tokens and order history when you purchase a subscription, course, or merchandise. Card numbers themselves are handled by Stripe and are never stored on our servers.
• Content you submit (listings, posts, comments, support inquiries).

2.2 Information we collect automatically

• Authenticated session activity (login events, session expiry) recorded against your account via the Better Auth session cookie described in our Cookies Policy.
• Aggregate page-view statistics collected by Plausible Analytics. Plausible is a privacy-focused, cookieless analytics provider that does not set tracking cookies, does not collect cross-site identifiers, and anonymizes the source IP address before storing any data.
• Server access logs (timestamps, requested paths, status codes) retained for operational troubleshooting and abuse prevention.

3. How we use information

• To create and maintain your account, profile, and memberships.
• To process payments, deliver entitlements, and fulfill merchandise orders.
• To verify rank, lineage, and certification claims you submit.
• To communicate operational notices (password resets, receipts, policy updates).
• To detect and prevent fraud, abuse, and security incidents.
• To comply with our legal obligations.

4. Sharing and disclosure

We do not sell your personal information. We share information in only these circumstances:

• Service providers we rely on to operate Baseline Martial Arts: Stripe (payments and subscription billing), Plausible Analytics (aggregate traffic measurement), Neon (managed PostgreSQL database), Vercel (hosting and edge delivery), and Resend or a comparable provider for transactional email. Each provider is bound by its own data processing terms.
• Publicly displayed profile content you have chosen to make public on your directory profile, school listing, or lineage entry.
• Legal compliance when required by law, regulation, court order, or to protect the rights, property, or safety of Baseline Martial Arts, our users, or the public.
• Successor entities in connection with a merger, acquisition, or sale of all or substantially all of our assets, subject to this Privacy Policy.

5. Cookies and similar technologies

We currently use only strictly-necessary cookies (Better Auth session cookies and Stripe Checkout transit cookies). Full details, lifetimes, and purposes are documented on the Cookies Policy page. We do not currently set any analytics or marketing cookies; if that changes in the future we will publish a cookie consent notice before any non-essential tracker is enabled.

6. Your rights

You may request access to, correction of, export of, or deletion of your personal data at any time. Use the Data Subject Request form (you must be signed in) to submit a request. We acknowledge requests promptly and aim to fulfill them within thirty (30) days. We may verify the request by relying on your authenticated session.

7. Data retention

We retain personal data for as long as your account is active and for a reasonable period afterward to satisfy our legal, accounting, or reporting obligations. When you request deletion we remove personal identifiers, with the limited exceptions required to preserve audit history (for example: financial transaction records mandated by tax law).

8. Children

Baseline Martial Arts is not directed at children under 13. We do not knowingly collect personal information from children under 13. Parents and guardians who believe their child has provided information to us should contact us using the form linked below so we can delete it.

9. International transfers

Our infrastructure is hosted in the United States. By using Baseline Martial Arts you understand that your information will be processed in the United States and other countries where our service providers operate, which may have different data protection rules than your country of residence.

10. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be announced on the site and the "Last updated" date above will be revised.

11. Contact

Questions about this Privacy Policy or our data handling can be sent to welcome@baselinemartialarts.com. For formal data subject requests please use the request form.